Meeting Minutes
Meeting Minutes
MEETING MAY 27, 2010
The following is the Minutes of SIAP Board of Directors
Meeting No. 9
Location: Colorado Community Room
Members present:
Saviz (Sam) Azadi
Mohammad Behboodi
Mahshid Ehteshami
Pari Ghaemian
Sima Haghighi
David Hedvat
Ashraf Hemmati
Hashem Mojarrab
Shahram Shokoufandeh
Iraj Yamin-Esfandiary
Abdi Ziai
Items discussed:
1- The Board and members should come up with different ways to raise funds for SIAP. (For expenses such as New SIAP web design, etc.)
· When SIAP and AIA sessions are combined and Architects can gain points, non-members should pay
· Extra fees for site visits
· Sponsorships
· Contributions from existing members
· Raise membership fee
· When a member’s web site link is on the 1st page of SIAP web site the fee would be $50.00 per year. (This service is already in place and is so far used by only 2 members)
2- SIAP’s current budget:
Current amount in the bank: $4616.59
The amount to be deposited: $1190.00
Total: $5806.59
Amounts contributed so far for Mr. Seyhoun’s celebration on August 23, 2010 at LACMA: $3100.00
3- SIAP is a non-profit organization. Any such organization if has an income over $25000.00 per year should file for income tax. SIAP has to consider the sponsorship contributions when filing income taxes.
4- David and Sam are going to organize the books to show the number of members and the amounts received. They will send the list to board members.
5- Sam is going to enter all the received fees and income in a PDF format.
Mohammad suggested the use of an excel program.
6- Abdi to ask Ms. Alavi, the website designer, “if she accepts to receive her fee as a payment arrangement.
7- The following motion was called:
The fee for the web design is $4000.00. The time frame from start to finish is 6 weeks. SIAP is to pay $2000.00 so the work can start. The web design committee should find ways to raise the other $2000.00 to pay the remaining balance. If the web design committee cannot raise part or all the remaining balance, then SIAP will pay part or all remaining balance and the web design committee is to pay this amount back to SIAP general budget when the amount is raised.
8- For the allocation of the $4000.00 funds for the website, general assembly has to be called and voted for final decision and approval,
9- Issues to be discussed at General Assembly are per following:
1- What is the percentage of the fund that SIAP wants to allocate for new web design? Considering that this is happening only this year and is not going to be a lump sum fee each year. The maintenance of the site shall be done by members.
2- Approval of allocation of $4000.00 for the new web design
10- SIAP has offered to be the sponsor for Mr. Seyhoun’s celebration on August 23, 2010 at LACMA.
This sponsorship was accepted with the knowledge that SIAP is not going to accept any financial responsibilities. Mr. Seyhoun had expressed interest in the support of his students. Ms. Maryam, Mr. Seyhoun’s daughter, had offered to raise the required funds and send them to SIAP. At Mr. Khavarani’s event, other organizations expressed their willingness to collaborate with SIAP to raise the required funds and SIAP accepted their offer. SIAP’s point of contact for this event is Mr. Mohammad Borghei. Pari, independently from SIAP, is accepting funds for after event dinner.
The after event dinner is independent from SIAP’s support.
11- Shahram suggested that SIAP supports celebration events for other Architects that are icons in Iranian Architecture.
12- Hashem suggested that SIAP members, support Architectural works of other members by participating in their open house, etc.
End of minutes
Submitted by M.E.
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